International Purchases

Overview  International purchases are automatically blocked on all KUCR and UKANS p-cards.  Requests to make an international purchase are handled on a case-by-case basis. Check with your supervisor for approval and funding.  Process for KUCR funding:  Send an email...

P-Card Reconciliation

Overview  Each time a purchase is made with a KU purchasing card (P-card), a reconciliation worksheet must be completed within five days of the purchase.  Process  If you need a department P-card to make a purchase, stop by the front desk to check one out. You will...

Mileage Logs

Overview  Mileage logs must be completed for any day trip outside of Lawrence using a personal car. Process Provide your Admin with the following information immediately after travel: Date of travel, with departure and return time. Destination and purpose (Example:...

Requesting P-Cards

Overview   University issued p-cards (purchasing cards) are required for work related purchases. Process   Meet with your supervisor to assess your need for a p-card.  If your supervisor believes a p-card is necessary to perform your job duties, they will help you...

Travel Reimbursements

Overview  A travel reimbursement must be completed for trips that have expenses other than mileage, parking and tolls or day trips lasting longer than 11 hours. They must be turned in and completed within 30 days of travel.   Process  While traveling, email your Admin...

P-Card Fraud

Overview   Review your statement thoroughly each month. If you believe fraudulent charge(s) have been made on your p-card, follow the step below based on the type of card. Process for KUCR funding:  Send an email to kures_card@ku.edu and cc your supervisor...